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AGRO RANGERS Organization Policies

INTRODUCTION

 

This handbook is a summary of policies, procedures and practices related to management at AGRO RANGERS.

The Director and the General Manager are accountable for the development, maintenance and implementation of the policies outlined in these manuals.

All other staff should refer this manual to ensure organizational consistency in the application of these practices.

The Director is available to answer any questions or provide clarification on any content of this manual.

Definitions used in this document:

  1. Management Team = It refers to AGRO RANGERS management which consists of the Director and the General Manager.
  2. Board = It refers to the board of directors of AGRO RANGERS

 

STATEMENT OF PHILOSOPHY

 

AGRO RANGERS believes that this world is belongs to everyone and all human needs to protect environment intact for future generations.

It is the responsibility of all Board members to:

  1. Encourage cooperation and communication among each other and the community members.
  2. Treat each other and the community members in a fair manner, with dignity and respect.
  3. Promote harmony and teamwork in all relationships.
  4. Strive for mutual understanding of standards for performance expectations, and communicate routinely to reinforce that understanding.
  5. Encourage and consider opinions of other employees or community members, and invite their participation in decisions that affect their work and their careers.
  6. Seek to avoid workplace conflict, and if it occurs, respond fairly and quickly to provide the means to resolve it.
  7. Recognize that employees in their personal lives may experience crisis and show compassion and understanding.

 

 

 

BEING PART OF AGRO RANGERS:

Equal Opportunity

 

AGRO RANGERS provides equal opportunity to everyone which includes employees and community members regardless of their race, ancestry, color, ethnic origin, language, creed, religion, gender, sexual orientation, age, marital status, and people with physical and/or sensory disability.

Conflict of Interest

 

No candidate shall be hired for a position where they may report to, or supervise a member of their immediate family or someone they have an intimate relationship with. Intimate relationships with other employees or members of the AGRO RANGERS Board of Directors or other employees and community members of AGRO RANGERS should be disclosed prior to accepting any offer from the employer. Failure to disclose this information would be considered contradictory to ethical standards.

In case relationships result between employees who are interdependent, where confidentiality matters become affected, a solution will be found in regards to the reporting party.

Confidentiality matters will become heavily affected if intimate relationships between staff members and volunteers, or staff members and volunteers will occur. Therefore, any such relations are not accepted.

Employee Duties:

Attached to an Offer of Employment is a description of the job and the associated responsibilities, along with any additional tasks possibly required. From time to time, it may be necessary to amend an employee’s job description. These amendments will be discussed with the employee in advance however; the final decision on implementation will be made by the management team.

 

Personnel File:

AGRO RANGERS does collect personal information for inclusion in personnel files. This information is available where applicable to the employee, the Managing Administration, and/or the Director. This information is kept in a secure location, and is not shared with our donors. Information which is contained in an employee’s personnel file includes the following: CV, letter of offer, performance reviews, benefits and approved leave requests.

Professionalism:

When representing AGRO RANGERS, staff should dress and behave appropriately. Employees should choose to dress in a manner which presents a professional image to the public and is respectful of others. Excessive use of profanity is neither professional nor respectful to co-workers. It’s good to have a self-understanding and know what’s good and what’s bad in which situation.

Discipline:

Discipline within AGRO RANGERS shall be progressive, depending on the nature of the problem. Its purpose is to identify unsatisfactory performance and / or unacceptable behavior. The stages may be:

  1. Verbal reprimand
  2. Written reprimand
  3. Dismissal

Some circumstances may be serious enough that all three steps are used. Some examples of these types of situations are theft, assault or willful neglect of duty. In all cases, documentation should be included in the employees personnel file.

CONFIDENTIAL INFORMATION AND INTELLECTUAL PROPERTY

 

Confidential Information

 

From time to time, AGRO RANGERS employees/ volunteers may come into contact with sensitive and confidential information, including but not limited to information about AGRO RANGERS team members, community members history, about donors, finances and business plans. Employees / volunteers are required to keep any such matters that may be disclosed to them or learned by them strictly confidential.

Furthermore, any such confidential information, obtained through employment with AGRO RANGERS, must not be used by an employee for personal gain or to further an outside enterprise.

Intellectual Property

 

Any intellectual property, such as trademarks, copyrights and patents, and any work created by an employee in the course of employment at AGRO RANGERS shall be the property of AGRO RANGERS and the employee is deemed to have waived all rights in favor of AGRO RANGERS. Work, for the purpose of this policy refers to written, creative or media work. All source material used in presentation or written documents must be acknowledged.

 

HEALTH, SAFETY AND SECURITY

 

AGRO RANGERS, along with its employees, must take reasonable precautions to ensure that the workplace is safe. Employees/ volunteers and community members who have health and safety concerns or identify potential hazards should contact the Member’s associate or the Managing Administration.

ALCOHOL USE

Alcohol consumption is not permitted in AGRO RANGERS at any time.
Alcohol consumption outside entirely depends on the person.
Non-Vegetarian food consumption is not permitted in AGRO RANGERS.

 

DRUG USE

Use of illegal Drugs or dealing in or promotion of the same is not permitted in any of AGRO RANGERS premises.

For the purposes of this policy, illegal drugs would not include drugs prescribed by a medical practitioner, or normal pharmaceutical drugs for low level disease such as aspirin, paracetamol etc.

 

Smoke Free Environment

 

Smoking at AGRO RANGERS is not permitted at any time. Outside of entrance gate is personal choice. Cigarette left-overs should be disposed of properly.

 

 

DISPUTE RESOLUTION

 

Regrettably, conflict can occur in any working environment. In an effort to resolve conflict in an expedient, yet fair manner, AGRO RANGERS recommends the following process for conflict or dispute resolution.

  • Speak to the person you are having the dispute with. Many times, disputes arise due to misunderstandings and miscommunications.
  • If speaking to the individual does not work, speak to the Member’s Associate / General Manager. The GM will arrange a meeting between those involved in the dispute, to determine a resolution.

 

 

 

CODE OF CONDUCT

The AGRO RANGERS is shared by many individuals who come from different cultures and have different backgrounds; a code of conduct is created by all AGRO RANGERS management for the betterment of all AGRO RANGERS members. Here a few guidelines to be followed: If there are any issues between you and someone else, please talk to the person in question directly to find a solution. If you confront anyone with a problem, at the same time please provide a possible solution! In case the that cannot solve the issue, they should inform the General manager. Personal problems should be solved with the help of peers.

Cleanliness

Littering

To ensure cleanliness, littering is considered to be misconduct. Please be aware that we are living in a shared environment.

Using single use plastic is prohibited in AGRO RANGERS.

Drugs

In India, using drugs is illegal. Drugs are forbidden on and off AGRO RANGERS.

Gambling

Gambling is legally not allowed and therefore not acceptable in AGRO RANGERS.

 

News update/other publications

AGRO RANGERS activities and news updates on the website, blogs, magazine, radio show, etc. may not be used for any party and political purpose. All publications have to go through the AGRO RANGERS management desk before publishing.

 

Offensive behavior

Offensive behavior is not tolerated.

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